When we offer “Minpos campaign system” (hereinafter referred to as “campaign,”) we acquire minimum information necessary for the management of campaign from the registered users (hereinafter referred to as “users.”)
We handle personal information obtained from the users with utmost care.
The following is our corporate policy toward handling of personal information:

1. Acquisition of Personal Information

The user registration for campaigns require entry of personal information such as name and e-mail address according to the terms and conditions of each campaign. In case of campaigns that work with Facebook, we obtain authorized information such as name, sex, Facebook URL, Facebook login e-mail address etc. via Facebook API.
When winners are selected, we acquire necessary information such as birthdate, address, telephone number, and place of work with winners’ consent. Depending on each campaign’s requirements, winners may be asked to submit a copy of driver’s license or a receipt of utility bill for identity verification (for which we do not ask for a copy of family register.) In case of minors, their parents or legal guardians will be asked to provide above stated information. In case of self-employed or non-employed winners, when the campaign requires proof of employment, they may be asked to submit necessary information of their spouse.
In all cases we handle users’ personal information appropriately in accordance with our privacy policy.

2. Use of Personal Information

We utilize personal information in the following cases:

1. Where users are registered to receive our services such as getting information regarding our services via e-mail or telephone (which may include direct mail advertising etc.)
2. Where we analyze how our services are used in order to improve user convenience
3. Where we need to contact a user or relevant third party, to verify a user’s identity, to investigate breach of terms and conditions, and to investigate or confirm the matters inquired from a user, where individual handling is necessary
4. Where it is necessary for the operation of our services to communicate with users regarding lending, reviewing, and returning the products we offer
5. Where we contact users individually for identity verification, investigation or confirmation of the matters in response to inquiries from users.
6. Where we send gifts or invitation for various events etc.

3. Entrusting Personal Information

We may entrust handling of personal information to our subcontractors within the scope necessary to executing the operations described above.

4. Provision of Personal Information to Third Parties

We shall not disclose nor provide personal information to third parties unless we have users’ consent with prior notification regarding purpose of use and receiving parties.

5. Entry of Personal Information

Entry of personal information is up to individuals; however, user registration for the campaign cannot be completed without it, therefore privileges for the registered users will not be available.

6. Special Procedures Prescribed by laws and regulations

Notwithstanding the provisions of the preceding paragraphs, we may disclose or provide personal information in the following cases:

1. Where we have legal obligation to disclose personal information when requested with warrant, or in accordance with the Act on the Limitation of Liability for Damages of Specified Telecommunications Service Providers and the Right to Demand Disclosure of Identification Information of the Senders (“Provider Liability Limitation Act”)
2. Where there is a reasonable doubt about a user’s violation of the terms and conditions of use, and it is deemed necessary to protect our rights, property and services etc.
3. Where there is an urgent need for disclosure, for life, body and property of a user or third party is at immediate risk, but it is difficult to obtain user’s consent
4. Where disclosure is permitted by Act on the Protection of Personal Information or JIS Q 15001 (Requirement for acquisition and maintenance of the Privacy Mark)

7. Use of Cookies

We may use cookies in order to make reliable connection between users’ PC and our websites to transmit/receive data, and to customize the contents to match individual user’s needs. A cookie is a text file sent by a website and stored on user’s hard disk, etc., which is not capable of executing any programs nor transmitting viruses to PCs. A cookie is assigned to individual user, and only the web server on the domain which issued the cookie can read it. On almost all browsers the use of cookies is enabled by default. The browser setting can be changed to suit each user’s preference, however, when the use of cookies is disabled, all or some services may become unavailable.

8. Inquiry regarding Personal Information

When disclosure of personal information is requested by a registered customer, we will verify his/her identity and disclose requested personal information in accordance with prescribed procedures; and in case any error or incorrect entry is found, we will make the correction of the information.

9. Revision

We will post a notice of revision when making change to this document.

Effective date: October 21, 2012
Last revised: November 1, 2018

Tokyo Camera Club Corp.
Hideo Tsukazaki
President

Chief Privacy Officer:
Masato Nakamura
E-mail: privacy@tokyocameraclub.com

For inquiries or complaints regarding handling of personal information, please contact:
Chief Privacy Officer at Personal Information Inquiry Desk
E-mail: privacy@tokyocameraclub.com